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Fortis Hospital Hiring Purchase Executive
✔Job Description for Procurement Officer – Medical Consumables
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As a Procurement Officer for Medical Consumables, you will be responsible for efficiently processing requisitions received from the Medical Consumable store, CSSD, Blood Bank, and Path lab. Your goal is to ensure timely and accurate procurement of essential items while maintaining ideal inventory levels. Here’s a breakdown of your key responsibilities:
✅Expedited Requisitions: Process requisitions from various departments, including the Medical Consumable store, CSSD, Blood Bank, and Path lab, with utmost urgency to meet their requirements promptly.
✅Inventory Management: Make provisions for reorder quantities based on the ideal inventory levels to be maintained. If necessary, adjust the requested quantities to optimize inventory levels.
✅Supplier Identification and Validation: Identify reliable suppliers and validate rates for initial purchases or in case of any rate revisions to ensure competitive pricing.
✅Order Processing: Utilize the Hospital Information System (HIS) to prepare purchase orders accurately and promptly. Ensure all orders are validated by authorized signatories in a timely manner.
✅Follow-up and Expedited Delivery: Place orders with respective suppliers and conduct regular follow-ups to ensure fast and timely delivery of items to the hospital.
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✅Record Keeping: Maintain comprehensive records of all purchase orders and rate negotiations. These records will be essential for future reference and auditing.
✅Supplier Payment Management: Monitor supplier payments closely and collaborate with the accounts department to address any delays promptly. Ensuring timely payments will help maintain a seamless supply chain.
✅Inventory Tracking: Keep a close eye on critical item inventory levels and promptly raise a requisition if there are any delays in receiving the items in time.
✅Cost Optimization: Actively seek opportunities to reduce procurement costs through effective rate negotiations, vendor and brand substitutions, and streamlining supply channels.
✅Returns and Exchanges: Take accountability for managing the return and exchange process for non-moving and expired goods, ensuring efficient handling and minimizing inventory losses.
✅Reporting and MIS: Prepare various reports and Management Information Systems (MIS) as required by the management. These reports may include monthly saving reports, price indices, and other relevant procurement metrics.
As the Procurement Officer, your efficient management of procurement processes and attention to detail will play a vital role in supporting the hospital’s operations and ensuring a smooth supply of medical consumables.